HOUSING MANAGEMENT PANEL
NORTH AREA
12 OCTOBER 2022 – 7PM
MINUTES
Attendees:
Residents: Barbara Castleton, Catherine
Roberts, Desmond Jones, Ian Beck, Heather Hayes,
Jim Hornsby
Councillors: Cllr Fowler (Chair) Cllr Grimshaw,
Officers: Grant Ritchie, Jan Dowdell, Francis Mitchell, Martin Reid, Sam Warren, Natalie Beckwith
Press: Felice Southwell
1 – WELCOME, INTRODUCTIONS AND APOLOGIES
1.1 There were apologies from Cllr Knight, Jane Hunter, Theresa O’Connor, Ian Knowles, Rebecca Mann, Justine Harris and Geof Gage.
2 – MINUTES OF THE PREVIOUS MEETING
2.1 The minutes were agreed as correct record.
3 – ACTIONS OF THE PREVIOUS MEETING
3.1
Ian Beck communicated that despite the action ‘North Area
team to investigate broken gate that has lead to fly tipping in
residents garden’ being listed as complete, it had not in
fact yet been actioned. Grant Ritchie offered to look into
this.
a.
ACTION – Grant Ritchie to look into repair on
resident’s gate.
3.2
Ian Beck stated that despite the action stating she would be in
attendance, Rachel Chassaud was not present at the meeting. Ian
Beck cited concerns regarding waste collection and requested the
rubbish collection website be updated so that the advertised
collection days are correct.
3.3
Martin Reid invited Ian Beck to contact him outside of the meeting
to address his concerns directly.
a.
ACTION – Martin Reid to contact Ian Beck regarding
concerns with waste collection.
3.4
Ian Beck expressed concerns regarding the progress of holding back
overhanging brambles at the bottom of Davey Drive and requested the
first metre of brambles are cut back immediately.
3.5
Sam Warren stated that she would contact Robert Walker in relation
to Ian Beck’s concerns regarding Davey Drive.
a.
ACTION – Sam Warren to contact Robert Walker regarding
brambles on Davey Drive.
4 – AREA PANEL REVIEW DRAFT
4.1
Sam Warren delivered the presentation on this item as seen in the
agenda.
4.2
Cllr Grimshaw suggested residents could arrive half an hour early
to Area Panels to express individual matters that do not concern
other residents.
4.3
Grant Ritchie communicated that he felt reserving half an hour
before the meeting for individual concerns was a good idea.
4.4
Martin Reid stated that Councillors in the East area had held
repairs surgeries with residents and collated residents concerns
and passed them onto housing to action.
4.5
Catherine Roberts stated that Council staff could attend different
forums to communicate with residents, citing events that the Junk
Food Project have hosted.
4.6
Cllr Grimshaw questioned whether it would be possible to make a
page on the Council’s website that allowed residents from
each area of the city to post their concerns.
4.7
Barbara Castleton was informed that residents who do not have
internet access can still attend meetings and detailed that paper
newsletters such as Homing In will continue to be
distributed.
4.8
Catherine Roberts stated that everybody should be included in Area
Panel meetings whether they live in a Council property or
not.
4.9
Grant Ritchie suggested holding meetings in two halves with the
first part being focused on the community with the second half
being more selective.
4.10
Janet Dowdell mentioned that there was a resident from another area
who attends Area Panels despite not living in a Council property
and stated that it would be a shame to lose such attendees by
limiting attendance to meetings.
4.11
Sam Warren suggested the possibility of allowing non-Council
residents to attend Area Panels but only allow Council tenants to
vote on the allocation of HRA money.
4.12 Cllr Grimshaw suggested that attendance to Area Panels should be flexible in terms of attendance.
4.13
Sam Warren informed Ian Beck that younger people could be included
in Area Panel meetings and tenants’ associations by making
recordings of the meetings available online or hosting a platform
online where individuals can participate and leave feedback,
questions, and ideas.
4.14
Sam Warren offered to talk to Catherine Roberts after the meeting
regarding a tool workshop that is being set up.
4.15
Cllr Grimshaw mentioned that local libraries also allow residents
to borrow equipment such as drills.
4.16 Sam Warren stated that the next steps for the Area Panel Review would be to have a final meeting with tenants and leaseholders before meeting with the Housing Leadership Team as well as the chairs of Area Panels and the chair of Housing Committee. Sam Warren stated that a draft report with recommendations for the new Area Panel terms of reference will be taken to the December Area Panel meetings.
5 – AREA WALKABOUTS
5.1
Janet Dowdell delivered the report on this item as seen in the
agenda.
5.2
Heather Hayes stated that fly-tipping is a major issue partly
because it costs £50 to get items removed by the Council,
reduced to £25 for pensioners.
5.3
Martin Reid stated he would look into what part of the Council
charges for that.
a.
ACTION – Martin Reid to contact Heather Hayes/report
back to next meeting with details of item removal charges.
5.4
Desmond Jones stated that he previously had a cooker moved by the
Council for £15. Desmond Jones also stated that the Council
used to be extremely quick at removing fly-tipping waste.
5.5
Cllr Grimshaw stated that residents who cannot afford to remove
their rubbish are burying waste in their gardens.
5.6
Cllr Fowler and Janet Dowdell suggested hosting clean-up days,
citing previous successes with such events and their ability to
clear large volumes of waste.
5.7
Cllr Grimshaw suggested providing skips for residents on low
incomes, citing setting up a third sector charity for this.
5.8
Barbara Castleton was informed where that the area walkabout pilots
were held in three estates in the North Area and that by the end of
the week a two-year programme would be mapped out which includes
every estate.
a.
ACTION – Janet Dowdell to provide Barbara Castleton
with two-year programme.
5.9
Jim Hornsby suggested a follow-up meeting to estate walkabouts so
that residents can monitor the work that is being done.
5.10 Ian Beck highlighted the use of CCTV to prevent fly-tipping, citing two businesses that have been caught.
6 – RESIDENT QUESTIONS – 3 STAR
Boiler Installation and Repairs:
6.1
Heather Hayes stated that KT Heating inspected her boiler and left
a note declaring her boiler a danger and mentioned that this was
due to the boiler being installed incorrectly. Heather Hayes
informed the panel that while her boiler is now working, it took a
very long time for it to be repaired.
6.2
Martin Reid stated he would investigate Heather Hayes’
case.
a.
ACTION – Martin Reid to investigate Heather
Hayes’ lengthy boiler repair time.
6.3 Ian Beck stated he preferred KT Heating to Mears and commending KT Heating for their respect for his home.
Further clarification of EIB and EDB:
6.4
Barbara Castleton stated that a bid was put in for a ramp outside
the St George Community Centre and while a bid was agreed there has
been no communication regarding construction of the ramp.
6.5 Sam Warren informed Barbara Castleton that the main bid meetings were being held the following week and that Barbara should hear back regarding the bid around that time.
7 – RESIDENT QUESTIONS – 2 STAR
Cars parked on Double Yellows in
Hollingdean:
7.1 Ian Beck stated that he had reported parking on double yellow lines and in both cases the cars had been towed within hours.
8 – POSITIVE COMMUNITY NEWS
9 – ANY OTHER BUSINESS
The meeting concluded at 21:00